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Once a document is recorded, it is returned to the filer. A digital copy is kept at the Register of Deeds Office and a microfilmed copy is sent to a secured location for preservation.
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The office is located on the 2nd floor of the Sarpy County Administration Building at 1210 Golden Gate Drive, Papillion, Nebraska.
The document being recorded must have original signatures except in the case of certified copies by the court or the Bureau of Vital Statistics for Death Certificates.
Along with the original signatures, the documents must be notarized, with a notary acknowledgment included. The Register of Deeds office does have notaries available. If you are having the document notarized in the Register of Deeds office, do not sign it until you present with the notary and bring a valid ID with you.
There are a number of steps that each document goes through before it is returned to the filer. It must first be determined whether the document is recordable and if correct fees are enclosed. The document is given an instrument number, entered into the computer, information verified, proofed, scanned and returned to the customer the following business day via mail.
Recording fees are set by Nebraska Statute. See the Recording Fees page for more information.
The earliest records in the Register of Deeds office, transcribed by hand in elaborate manuscript, date back to 1857. Among the early records are the Patent Deeds recorded after settlers acquired land from the United States government.
Currently, copies of the images of all records back to 1857 are available on the computers.
Generally, most documents can be located by simply giving us the document number on the document. Other information you may be requested to give is the legal description, name, and approximate recording date.
A lien allows a creditor a way of preventing the property from being sold or mortgaged until a debt against the property is paid. There are many types of liens such as tax liens and construction liens.
You can hire a title company or attorney to do research for you, or you can do in-depth research in our office using our public access computers.
All parcels of land in Sarpy County are listed in the computer along with the current owner of record. A call or visit to the Register of Deeds Office with a legal description will allow you to look up that information. Another valuable tool is the Sarpy County GIS Website. You can locate parcel ownership, subdivisions, land sections, etc.
The records in the Register of Deeds office will list liens such as mortgages, and Uniform Commercial Code filings. State and federal tax liens are filed against an individual. However, not all liens are filed in this office. You may wish to check with the Clerk of the District Court and Treasurer for other liens.
An index is a system by which each real estate record is listed in a specific place that applies to a specific subdivision, or section, township and range. This enables us to track the history of each parcel back as far as necessary.
You may come to our office and attempt to locate easements on a property by searching the indexes for your property. Our records will show any easements that have been recorded in our office. Some easements are also recorded on deeds and may not be easily located. Easements are often difficult to find because many of them have not been recorded in our office. The services of a lawyer or abstract company may be required to sort through easement issues.
Not in our office. The Appraiser’s office may have some information regarding the date a house was built.
You may find records in the Clerk of the District Court concerning probate, marriage, divorce records, etc. The Nebraska Department of Vital Statistics has records concerning birth and death records.
The County Assessor collects sales information which is used for property valuation purposes.
No. You must enlist the services of a professional title company or abstractor who search records other than those in the Register of Deeds Office to determine if the title is clear.
Everything recorded in the Register of Deeds Office is regulated by the Nebraska Open Records Act.
No. Copies of birth and death certificates may be obtained through the Bureau of Vital Statistics.
When military members are discharged, the military encourages the discharged member to record the military discharge papers, also known as DD214’s, with the Sarpy County Clerk’s office. If you choose to record your DD214, you may bring it into Sarpy County Clerk’s office where it will become part of the permanent record. There is no fee for this service.
A deed is an instrument through which a buyer obtains title to the property being sold. There are many types of deeds. The most common type of deed is a warranty deed. See our Glossary page for definitions.
A deed should be recorded as soon as possible after the transaction takes place. Numerous legal problems could arise regarding the property if not recorded. However, there is no time limit on recording deeds.
No, each county records only the documents pertaining to the real estate in their county.
No. Any change in ownership generally requires that a new deed be recorded. Exceptions to this rule may result either from court cases (i.e. divorces, foreclosures, probate, etc.) or from deaths where certain legal verbiage exists in the document and a death certificate has been recorded in our office. In these cases, the deed itself will not change even though ownership does. Evidence of ownership exists in the combination of the related documents.
No. Records in the Courthouse show your original deed and the deed(s) for portions sold.
Yes you may, however, we always recommend consulting an attorney regarding property transfers and changes, because minor changes in the wording of the document can completely change the legal meaning of the document. The Register of Deeds office is a recording agency only, we cannot make out deeds or answer questions regarding legal matters.
Yes, see our Forms page.
The primary evidence of ownership of land is not so much the deed itself as the recording of the deed. If a property is mortgaged, the financial institution may hold the deed until the mortgage is satisfied. If your deed is lost, a certified copy may be obtained from our office.
A document is generally recorded the same day it is received. It then takes another 1 to 2 days to complete the process of checking data entry, scanning, etc. The original is then returned to the filer.
See the "Types of Documents Filed" section for a list of the most common types of documents recorded. If you have a question as to whether you can record a particular document, please contact the Register of Deeds office at 402-593-5773 for clarification.
The history of a piece of real estate is comprised of information from the records in several offices. The Sarpy County Register of Deeds’ records, date back to 1857. Therefore, you may wish to contact a title company in our area to search this information for you. If you choose not to use a title company, you may visit our office, and we will direct you to the necessary books. Everything recorded here is available to the public.
If you have the legal description of the property, we can give you information about documents that have been filed pertaining to the property.
You can mail your document to our office, along with a check for recording fees made payable to the Sarpy County Register of Deeds, or you can bring the document into our office. Refer to the “recording fees”.
It must contain a blank space of at least 3 inches by 8½ inches in size at the top of the first page (NE.stat.23-1503-01) for recording. If this space in not provided, we will add a page to your document which will add an additional $6 to the cost of recording. Documents shall have a one-inch margin on the two vertical sides and a one-inch margin on the bottom of the page. It must be an original document with original signatures, properly signed and notarized with the name typed or printed under the signature.
It also must contain a legal description of the property. Type or print must be legible, with a recommended font size no smaller than 10 point. No tape, stickers, stamps, or watermarks over or under printed document. Recording fees will be collected at the time of filing. On the lower left corner of the first page of your document write the name and address of the person to whom you want the recorded document returned.
We are a recording office, and do not give legal advice. If you have questions, please contact a real estate attorney or a title company.
There are various types of deeds that are recorded in the register of deeds’ office. Please seek the advice of a real estate attorney or title company for the type that pertains to your individual situation.
We must have a completed Real Estate Transfer Statement Form 521 with every deed, land contract, and assignment of land contract recorded in our office.
Prior to December 31, 1987, we identified documents using a book and page number. As of January 1, 1988, we implemented the use of a 9-digit instrument number.
If your deed was recorded in the Register of Deeds’ office, you can always obtain a copy or certified copy of your document. A certified copy is as good as an original. Refer to our "Copies/Reports" for forms and fees.
You can obtain a copy of any document recorded in our office by coming into the office, sending in a request for a copy along with your payment. We require payment in advance for all copies. Refer to our "Copies/Reports" for forms and fees.
If there has been a survey done on your property, contact the County Public Works Department at 402-537-6900 to obtain a copy of the survey.
Once your mortgage or deed of trust is paid in full, the bank will record a release or deed of reconveyance to release the lien. Sometimes the bank will send the release or deed of reconveyance to you to record. To release the lien, it is very important to record the release or deed of reconveyance in our office. Your deed, which is your ownership record, was recorded when you originally purchased your property. This filing placed it on public record whether or not you obtained financing. It should have been returned to you at that time.
Yes, we do have real estate forms in our office, or you can print them from the Forms page.
Bureau of Vital StatisticsState Department of Health1819 Farnam StreetCivic Center, Room 402Omaha, NE 68183-0401Phone: 402-444-7204
Bureau of Vital StatisticsState Department of Health301 Centennial Mall SP.O. Box 95007Lincoln, NE 68509-5007Phone: 402-487-2871